IIAMS User Group
1. Ownership
1.1 Formal/informal
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No liability or reason to incorporate yet.
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Let communication flow - soliciting and providing information and group activity drive structure
(level of formality).
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Initial benefit - expanding possibilities of IIAMS tool.
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Define initial activities.
1.2 Type of Structure
1.2.1 Corp
2. Membership
2.1 Reps from each agency
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What is desired composition of group - multiple levels needed - i.e. user, director, etc.
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See what needs to be done before developing committees.
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Do we need rep from Northwood?
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Cindy will contact agencies regarding representation.
2.2 Level 2 Users
2.3 Level 3 Managers
2.4 Attorneys
2.5 Programmers
3. Administrative
3.1 How often do we meet
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More in beginning - monthly meetings to begin with.
3.2 Do we need money?
3.3 Support
3.4 Interface with Northwood
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Consider NW as meeting location.
4. Vision
4.1 Where do we want it to go?
4.2 How Big, How Small
4.3 Other Activities beyond IA
4.4 Other Organizations
5. Barriers
5.1 Acting as one user
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How much customization is possible in "universe of oneness" - i.e. LOGOS etc.
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Changes are global unless handled by maintenance tables or work- arounds; aesthetic vs.
content.
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Married to some things i.e. color scheme, but flexibility in content and process i.e. standard
projects vs. templates on the fly.
5.2 Resources
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Need to ID resources in and beyond your IG office. (Steve DCF, Ron DOE).
5.3 Change management process
5.4 Record Retention and disposal
5.5 Help desk - technical
5.6 Identity management- when someone leaves
6. Duties
6.1 Updating the software
6.1.1 Guidelines
6.1.2 Wish List
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Should it be available via web for online update?
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Spellcheck.
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Strange apostrophe.
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Review process quirks - back button. Michael Yu can explain.
Establishing priorities
6.1.3 Programmers
How to interface with programmer.
6.2 Development of Standard Process
6.3 Development of Standard Reporting
6.4 Process Definition - How do you gain access to system?
6.5 Risk Assessment
6.6 Committees
6.7 Keeper of the Wish list
6.8 User manual
6.9 Web
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Big picture ideas - IG-wide.
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Public forum - place to ask questions.
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User tips.
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FAQ.
6.10 Meeting materials, minutes
6.11 Training resources
7. Branding
7.1 Change the Name?
7.2 Logo
8. Other
8.1 Does it replace the roundtable
8.2 How do other agencies fit in?
8.3 Web site Attached
8.3.1 Best Practices/how to.
8.3.2 User Manual
8.3.3 Admin or system set up how to
8.3.4 Meeting Announcements
8.3.5 Wish list
8.3.6 Links
8.4 Training
8.4.1 Who does it
8.4.2 Committee
8.4.3 Certification of users